There are third-party suppliers who provide Software-as-a-Service (SaaS) document automation solutions that seamlessly integrate with existing HR and payroll systems and can be live in weeks without expensive, disruptive and lengthy change projects, delivering return on investment in months rather than years.

It is most suitable for processes that are repetitive, time-critical, prone to human error and rules-based, and so is ideal for the production and distribution of HR and payroll documents. Robotic process automation (RPA) software is programmed to use structured data and rules to complete routine tasks. Glyn King, Managing Director of leading UK provider of secure end-to-end document automation solutions, Datagraphic, explains the reasons behind the shift which is helping the profession to evolve and adapt to the growing trend of hybrid working and offers advice to organisations who are planning to digitally transform.ĭocument automation is the process whereby technology is used to automate document production and distribution. But as the adoption of digital technology increases, organisations have started to move away from the more traditional paper-based model and towards one of digital transformation and document automation.

Historically, pay-related documents have been manually produced, printed and distributed via internal or external mail. The automation of manual tasks – such and the production and distribution of payslips and other employee documents – can help HR and payroll professionals to work more efficiently, and can be implemented without disruption to current processes.Īnd as workforces become more dispersed, with many employees no longer based in a central office full-time, organisations face the new challenge of engaging with their staff and ensuring they’re able to access their pay information wherever they are, in a safe and secure way. Working in HR and payroll is complex and demanding, and as technology and employee expectations evolve, so too does the task list.

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